Privacy Policy

Last updated: July 2, 2026

UniTracker (“we”, “us”) helps international students organize their applications to German universities. This policy explains what data we collect, why, and what control you have over it.

What we collect

Account data. Your name, email address, and password hash when you register. When you create an account we also record the page you first landed on, the site that referred you (domain only) and any campaign tags in the link you followed, so we can see which guides and channels bring students to UniTracker.

Application data. The universities, programs, deadlines, statuses, notes, and reminders you enter while using the product.

Documents.Files you upload (transcripts, CVs, letters) are stored privately and are only accessible from your account. If you use CV import, the file you provide is processed by Google’s Gemini API solely to extract the fields shown back to you; we do not use it for anything else.

Analytics. We use self-hosted, cookieless Plausible analytics. It collects aggregate page views and product events (such as signing up or using the grade converter) and no personal identifiers.

Cookies

We set HttpOnly authentication cookies to keep you signed in. We do not set advertising or cross-site tracking cookies.

How we use your data

To run the product: showing your dashboard, sending the reminder and digest emails you configure, and improving reliability. We do not sell your data or share it with advertisers.

Service providers

We rely on infrastructure providers to operate: hosting for the application and database, Sanity for public guide content, Google Gemini for optional CV parsing, and an email delivery provider for notifications you request. Each receives only what is necessary for its function.

Retention and deletion

Your data is kept while your account is active. You can delete your account from Settings; it is locked immediately and permanently removed after 7 days, including your applications, documents and profile. Signing in during those 7 days cancels the deletion. You can also delete individual documents and applications at any time.

Your rights

You can access and correct your data in the app, download a copy as JSON from Settings, and delete your account at any time.

Changes

If this policy changes materially, we will note it here with a new “last updated” date.